Position Summary
The Accounting Specialist will work under general supervision performing a variety of accounting support duties. Duties include clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports.
Duties and Responsibilities
· Assist in the preparation of accounts payable documents including invoices, travel reimbursements and supporting documentation. Act as contact with customer accounts receivable offices.
· Using established guidelines, perform Accounts Payable function, ensuring that all accounts are properly paid, and that all invoices are posted to provide accurate management reports. Responsible for handling of invoices.
· Assist in the preparation of project/contract cost reports. Perform the functions as required in the following areas: accounts payable, payroll, open obligations and material cost reports. Interact with program and functional department as necessary to gather information, resolve problems, and interpret results.
· Assist in the preparation of project/contract budget variance reports.
· Maintain records for capital equipment to assure proper recording of assets and recognition of depreciation.
· Matches with computer listed purchase orders.
· Checks for proper due dates, state taxes, discounts, etc.
· Checks for proper approvals on non-purchase order invoices and expense reports.
· Reviews for accurate general ledger codes in accordance with the FAR.
· Check employee expense reports for compliance with corporate travel policy and processes for payment.
· Runs prepayment edit report and selects checks for payment in the Costpoint system and effects payment, either by check or EFT.
· Compares vendor statements to ensure accuracy.
· Maintains current and accurate files.
· Assists in documenting and writing Accounting processes, procedures, and policies.
· Assists with the process of payroll as needed and will have to become the backup for the entire payroll process.
· Ability to perform month end activities as needed.
· Work closely with receiving and purchasing dept to ensure all records are accounted for accurately.
· Edits and processes employee time records, entering the information through a PC to an automated system of processing as needed as backup to the payroll dept.
· Perform other functions as required.
Basic Qualifications
EDUCATION: College degree or equivalent experience.
EXPERIENCE: Minimum 3 years relevant accounting experience.